Job Description
We are seeking a highly organized, proactive, and creative Events and Banquet Manager to oversee the planning and execution of events from start to finish. This role will require expertise in pre-event logistics, coordination with clients & vendors, and handling on-site operations during the event. The ideal candidate will thrive in a fast-paced environment, be solution-oriented, and ensure a seamless experience for clients, attendees, and all involved parties.
RESPONSIBILITIES AND AUTHORITIES:
Pre-Event Planning:
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Collaborate with clients and internal teams (including Culinary, Front Desk, Housekeeping, Engineering, Security etc.) to understand event goals, budget, and key requirements.
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Coordinate the fine details of all events with clients, encouraging add ons, upsells, bar extensions etc.
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Develop and manage detailed event timelines, budgets, and checklists to ensure deadlines and budgets are adhered to.
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Research and source appropriate, vendors, and suppliers based on event needs.
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Negotiate contracts when possible, with vendors & suppliers ensuring favorable terms and service agreements.
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Coordinate all logistics, including transportation, catering, equipment rentals, linens and event staffing.
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Oversee the creation and design of event materials, including invitations, programs, signage, and promotional items.
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Ensure that all AV needs are executable in-house or outsourced when necessary.
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Develop and share with the team a risk mitigation plan, including contingency plans for any potential issues or disruptions such as elevator failure, inclement weather, etc.
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Work with the rest of the event team to create BEOs and floor plans.
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Attend and contribute to BEO meetings.
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Conduct site visits
* Carries out other related duties as requested by the Director of Events.
Day-of Event Operations:
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Oversee all aspects of the event on-site to ensure smooth execution.
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Supervise event set-up, including decor, signage, vendor coordination, and tech setup.
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Manage event staff and captains, assigning tasks, ensuring they are trained and informed, and maintaining a positive, professional atmosphere.
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Fulfill all duties of banquet manager.
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Act as the primary point of contact for vendors, clients, and attendees during the event, troubleshooting issues and ensuring any problems are resolved promptly.
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Monitor event timelines and adjust as necessary to stay on track.
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Ensure all event components (e.g., food, AV, décor etc) are on time and executed to the client’s satisfaction.
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Handle post-event wrap-up, including coordinating clean-up and ensuring all equipment is returned.
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Carries out other related duties as requested by the Director of Events.
Qualifications:
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Experience in Event Management, Hospitality, Marketing, or related field preferred.
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Proven experience as an Event Manager, Coordinator, or similar role with at least 3 years of experience in both pre-event planning and day-of operation is preferred.
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Strong organizational and time-management skills, with the ability to manage multiple events or tasks simultaneously.
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Exceptional communication skills, both verbal and written, with the ability to work effectively with clients, vendors, and team members.
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Problem-solving skills and the ability to remain calm under pressure.
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Proficiency in event planning software and tools, including but not limited to Prism, Delphi, Micros, Tripleseat and Microsoft Office Suite.
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Ability to work flexible hours, including evenings and weekends, as needed.
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Knowledge of budgeting and financial management for events.
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Experience with large-scale events (conferences, festivals, galas).
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Fluency in multiple languages is a plus.
Salary 75k-82k
Job Tags
Full time, Work at office, Flexible hours, Afternoon shift