Job Description

Recorder / Committee Minutes Specialist

Location: San Antonio, TX (On-site 4 days/week, 1 remote day)

Duration: 6-month contract

Pay Rate: $30.00–$34.00/hour (W2)

Schedule: Monday–Friday

Industry: Financial Services / Risk Governance

About the Opportunity

United Services Automobile Association (USAA) is seeking an experienced Recorder / Committee Minutes Specialist to support its Risk Governance and Management Committees. This role is a 6-month contract covering a team member on medical leave and plays a critical role in producing audit-ready, legally compliant committee minutes.

This position supports 11 risk-related committees and requires someone who is highly detail-oriented, discreet, and skilled at capturing complex discussions objectively and accurately.

Key Responsibilities

• Attend committee meetings (typically up to 2 hours) as the official recorder
• Capture and document:
  • Attendance, quorum, arrivals/departures, member vs. guest roles
  • Key discussions, deliberations, effective challenge, decisions, votes, and action items
• Draft clear, concise, and impartial meeting minutes using legal-approved templates
• Produce draft minutes within defined service-level objectives (typically within one week of meetings)
• Coordinate reviews and revisions with presenters, Committee Secretaries, Chairs/Vice Chairs, and Legal
• Handle confidential and executive sessions appropriately, ensuring sensitive information is managed correctly
• Maintain version control, document standards, and official historical committee records
• Archive final, approved minutes and ensure all approvals and signatures are completed
• Maintain detailed backup notes to support follow-up questions from stakeholders, auditors, or regulators
• Partner with the Committee Coordinator to track action items
• Shadow and undergo peer review with the current recorder during onboarding before working independently
• Complete writing, documentation prep, and reference updates during non-meeting time

Required Qualifications

• 2–3+ years of experience in:
  • Technical writing
  • Committee or board-level minute taking
  • Documentation involving legal, risk, or governance topics
• Strong ability to summarize complex discussions objectively and accurately
• Exceptional attention to detail with experience in document controls and versioning
• Proficiency in Microsoft Word (primary tool); familiarity with PowerPoint
• Ability to manage multiple stakeholders and review timelines
• High level of discretion and comfort handling confidential information
• Strong written and verbal communication skills

Nice to Have

• Background in legal, compliance, governance, or risk environments
• Experience as a paralegal, copy editor, or legal assistant
• Prior experience working with executive committees or regulated environments

Work Environment

• On-site in San Antonio, TX (9800 Fredericksburg Road)
• 4 days in office, 1 remote day per week
• Professional, structured, and collaborative setting

Why This Role Matters

This role ensures the accuracy and integrity of official committee records that are relied upon by senior leadership, auditors, regulators, and legal teams. High-quality minutes directly support governance, transparency, and risk management across the organization.

This is a Contract position based out of San Antonio, TX.

The pay range for this position is $30.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Antonio,TX.

This position is anticipated to close on May 6, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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